I imagine the pre-season division meetings would be a perfect opportunity for clubs to sit down with board members to discuss the season ahead and potential issues (I appreciate this requires clubs to be honest) in addition to the other usual stuff around competition administration.
That's the first port of call - Divisional meetings were early March, for reference. So we're just over a month from that.
In instances like this where issues come up at the last minute and without any prior warning I also think that arranging a Zoom/Teams/Video call between board reps and the clubs is very manageable. That way all clubs have the chance to hear each others ideas and questions. Also means everyone gets the same information.
In my experience, if you get 8 Subbies clubs in a room and ask them one question, you'll get
at least 4 different answers
probably more
Trying to find "good" solutions is down to perspective. Everyone is likely to want different things, which is no crime. EDIT: I'm not saying a consensus can't be reached, mind, just that you risk diluting the outcome.
In fairness this may have happened in some way but the rumours, lack of updates and continued questions suggests otherwise. A good way to stop rumours would be to tell everyone what is happening!
Over communication also has risks - if the situation is changing daily or weekly, some information may no longer be true after a public release of information. Does this create further mistrust? More rumours?
Tricky balance.